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Operations Administration Assistant

THE ARC NORTH FLORIDA, INC.

POSITION DESCRIPTION

 

POSITION: Operations Administrative Assistant                                      STATUS:  Regular, Part-time, Hourly

 

MINIMUM QUALIFICATIONS

 

High School Diploma. One-year general office experience.  Computer literate.  Completion of business courses or program desirable.  Valid driver’s license.  Good driving record.  Excellent people and organizational skills.  Good telephone and public relations skills.  Ability to work well under pressure.

 

GENERAL STATEMENT OF RESPONSIBILITIES

 

Responsible for administrative tasks in a fast paced environment.  Assists the Office of Operation’s in overall tasks in area of Operations. Record Keeping, Auditing, Filing, Inventory, Record Keeping, Setting Appointments, and all operational functions. 

 

EXAMPLES OF WORK (NOT ALL INCLUSIVE)

 

1.      Greet the public in a pleasant manner and answers questions.

2.      Process, prepare and distribute general correspondence.

3.      Assist with maintaining assigned files in a timely, accurate manner and purges       

      records at year end.

4.      File and maintain operational records in a timely, accurate manner.

5.      Maintain Vehicle/Building maintenance logs, repairs, and all pertinent data sheets.

6.      Assist Operations Director in tracking hours worked for rest area attendants and staff.

7.      Assist in preparation of for Qlarant, DelMarva, APD (Agency for Persons with Disabilities)  

      and DOT inspections.

8.      Participate on assigned agency committees.

9.      Report suspected or alleged abuse of consumers in a timely manner.

10.  Maintain assigned records and files in a confidential, professional manner and purges them at

      the year end.  Complete reports in a timely manner.

11.  Maintain high degree of office organization and cleanliness.

12.  Implement and updates procedures for assigned areas.

13.  Assist the Operations Director with Organizing and Planning

14.  Assist the Executive Director with clerical support.

15.  Assist with special projects as assigned.

16.  Ability to Lift up to 50 lbs

 

SUPERVISION GIVEN:  None

 

REPORTS TO:   Operations Director

 

SALARY RANGE:  Minimum Wage - $12.00 to 15.00 per hour

 

PDOFFAST.FRM      ESTABLISHED:        07/93   REVISED:                  2/94   10/94     01/95   02/95            01/11

                                                                                                                        9/95   02/97     02/98   07/99            03/17

                                                                                                                        7/99   03/00     05/01   12/01            11/21

                                                                                                                                                                06/03 02/05          04/05     06/07